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← r/sysadmin

r/sysadmin · u/ParticularHat7141 de ago. de 2026, 15:25

You don't know your real SaaS count until you check what's connected to your identity provider. Learned this the hard way this week

So we ran a proper SaaS audit this month. Our SSPM reported 340 managed apps, which looks reasonable on a dashboard.

Then we pulled the raw OAuth grant data from Google Workspace and found another 180 apps that no one in IT knew that it existed. 40 of them had full Drive access. One was a project management platform that the marketing team signed up for in early 2024, and three people are still using it. We don’t have a problem with the tool, but the IT team found out about it during the audit.

The SSPM flagged none, but I am thinking its because the apps were never provisioned through IT in the first place. Someone just clicked sign in with Google and that was it. They were living entirely outside the managed ecosystem.

What are you all doing about the SaaS your SSPM will never see?

Comentários

u/TheKingOfSpite11 de ago. de 2026, 15:50
In 365 you can just ban users from signing up to apps of their own volition. Instead they have the option to request access from admins and then we get that. Surely there is a similar feature in Gsuite
- u/ParticularHat71411 de ago. de 2026, 16:19
  Yeah Google has it too. Yeah you can block unconfigured third party apps and require admin approval for the rest. We just enabled it after we did the audit. problem is it only stops new sign ups, but those that were already connected we have to manually review each grant and revoking what we dont recognize.
u/[deleted]11 de ago. de 2026, 16:30
[removed]
u/Worried-Writer-703311 de ago. de 2026, 16:41
Sounds more like a procurement policy gap not just tool gap. Using the sign in with Google exists because there is no friction to stop it. The employees do not need to go through IT because most IT depts will takes 3 days to approve a vendor while you can just be in in 3 seconds if you ignore. We added a step in our onboarding process that mandates manager approval for any SaaS tool linked to company identity. Its basically a policy with teeth. Still these tools gets used but then atleast someone knows about them.